Privacy Policy

 
This privacy policy sets out how we handle the Personal Data of our customers regardless of the media on which that data is stored or whether it relates to past or present customers.
 
Aquarius IT Ltd may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are up to date with any changes.
 
 

What we collect

We may collect the following information:
•    name and job title
•    contact information including email address
•    demographic information such as postcode and preferences of products
•    other information relevant to customer surveys and/or offers
 

What we do with the information we gather:

We require this information to understand your needs and provide you with a better service, and in particular for the following reasons:
•    Internal record keeping
•    To understand your needs in order to improve our products and services
•    To periodically send promotional emails about new products, special offers or other information which we think you may find interesting using the email address which you have provided
•    To contact you by email, phone, or mail, for market research purposes where there is a legitimate interest 
•    To customise the website
 
 

Controlling your personal information

•    You may withdraw your consent or restrict the collection of use of your personal information at any time. 
•    If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us at info@aquariusit.com
•    Whenever you are asked to fill in a form on the website, look for the box that you can click to indicate that you do not want the information to be used by anybody for direct marketing purposes
 
 

You must always contact the the Team in the following circumstances:

•    if you are unsure about the retention period for the Data being processed
•    if you believe there has been a Personal Data breach
•    if you need any assistance dealing with any rights invoked by a Data Subject
•    if you need help with any contracts or other areas in relation to sharing Personal Data with third parties
 
 

Security

We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. 
 

Data processing

Consent is a condition for processing personal data under GDPR but is only one of six possible conditions. The recording and storage of tachograph information is required by Regulation (EU) 165/2014 and the requirements for the retention of data are set by the RTD (Road Transport Directive).  Both of these provide a legitimate enabling condition, as compliance is a legal obligation.  Actual consent from the driver is not required and, in fact, could not be obtained as it may not be freely given. The law requires the capture of drivers’ hours data and cannot be opted out of therefore any consent would be null and void.
As a third-party provider the Licensor act as Data Processors for the Licencee who should be aware that:
(a) it is the responsibility of the Licencee to ensure that individual drivers are aware that the Licensor are processing the tachograph information on behalf of the Licencee.
(b) the Licensor is not required to inform drivers directly unless, for some reason, the Licensor become the Data Controller.
(c) the Licensor has amended all reports that drivers sign, to clearly state that, under GDPR, the Licensor is acting as the Data Processor.
 
Data processed and stored is based in UK data centres using secure URL’s.
The Licensor will automatically delete driver and vehicle data, greater than two years old, on a monthly basis, after the legal requirements of EU 165/2014 and RTD have been satisfied.
There will be one exception to this, which is when there is possible or pending legal action involving historical data, the management of which will be under the control of the Licencee.
 
 

How we use cookies

A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences. 
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. 
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us. 
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
 

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
 
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. We may use your personal information to send you promotional information about third parties which we think you may find interesting if you tell us that you wish this to happen.
You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable. If you would like a copy of the information held on you please write to Aquarius IT Ltd, Warwick House, 18 Forge Lane, Minworth, Sutton Coldfield, Birmingham B76 1AH.
 
We will promptly correct any information found to be incorrect, however if you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the Warrington Office
Aquarius IT Ltd 
2 Forrest Way
Gatewarth Industrial Estate
Warrington WA5 1DF
 
Registered company number: 05070766
Registered at
26 THE GREEN 
KINGS NORTON 
BIRMINGHAM 
WEST MIDLANDS 
B38 8SD